-
Humberside Probation
Trust
21 Flemingate
Beverley
HU17 0NP

Tel: (01482)  867271

INTRODUCTION

Welcome to the Humberside Probation Trust Board Publication Scheme

1. Under Section 19 of the Freedom of Information Act 2000,the Humberside ProbationTrust Board has undertaken to adopt and maintain a Scheme for the Publication of Probation Service information.
    
2. This Publication Scheme has been designed to help you find howthe Humberside ProbationTrust Board carries out its aims and objectives. As part of the National Probation Service, the Board’s purpose is to be a law enforcement agency that
   • delivers community punishments,
   • supervises and works with offenders within the terms set by the Court or Parole Board in ways that help offenders to reduce their offending and that better protect the public, and
   • gives support to the victims of serious crimes.
   Its aims are to
   • protect the public
   • reduce re-offending
   • ensure the proper punishment of offenders
   • ensure offenders are aware of the effects of crime on victims and the public, and
   • rehabilitate offenders.

PURPOSE AND STRUCTURE OF THE SCHEME

3. The Humberside Probation Trust Board Publication Scheme provides a route map so you can find information held bythe Humberside ProbationTrust Board quickly and easily.
    
4. The purpose of this Publication Scheme is to make information readily available before you need to ask for it. The scheme specifies:
   
   • the classes of information we publish or intend to publish
   • the manner in which we publish or intend to publish information in each class, and
   • whether the material is or is intended to be available free of charge or on payment.
   
    
5. The Humberside Probation Trust Board seeks to be as open as possible, and to comply with the Code of Practice on Access to Government Information (the Code). Copies of this are available free of charge from
    
   Freedom of Information and Data Protection Unit
   Department for Constitutional Affairs
   Selbourne House
   54 Victoria Street
   LONDON SW1E 6QW
    
6. We shall continue to meet the requirements of the Code in our dealings with the public until the general right of access under Section 1 of the Freedom of Information Act is introduced and the Act replaces the Code.

RESPONSIBILITY FOR THE SCHEME

7. The Chief Executive Officer within the local Probation area has overall responsibility for this Publication Scheme. The person responsible for maintaining the Publication Scheme on a daily basis is the Information Access Officer:
    
   Mr I Razzell
   Humberside Probation Trust
   21 Flemingate
   BEVERLEY
   East Yorkshire
   HU17 0NP
   Telephone 01482 867271

FREEDOM OF INFORMATION ACT 2000

8. The Freedom of Information Act 2000 creates a general right of access to all types of recorded information held by public authorities, sets out exemptions from that right and places a number of obligations on public authorities. The 42 Probation Trust Boards in England and Wales are public authorities under the Act.
    
9. The Department for Constitutional Affairs leads on policy related to the Act and the Codes of Practice for public authorities on compliance and records management for which the Act provides.
    
10. The Information Commissioner has a duty to promote best practice under the Act and to ensure compliance. The address is
     
    The Information Commissioner
    Wycliffe House
    Water Lane
    WILMSLOW
    SK9 5AF
     
11. The Commissioner’s website www.informationcommissioner.gov.uk carries useful guidance and reports, as well as information about the role of the Commissioner.
     
12. Subject to certain prescribed conditions and the exemptions set out in Sections 21 to 44 in Part II of the Act, the public have a statutory right:
    • to be told whetherthe Humberside ProbationTrust Board holds information of the description specified in the request and, if so
    • to have that information communicated to them.
    
     
13. The Probation Trust Board is committed to the principles of openness embodied in the Act and will release information to the greatest extent possible, consistent with the public interest. The Board will also comply with the Codes of Practice issued by the Department for Constitutional Affairs under Sections 45 and 46 of the Freedom of Information Act.
     

COPYRIGHT

14. The material available through the Publication Scheme may be reproduced free of charge in any format or medium, provided that it is reproduced accurately and not used in a misleading manner. Where, exceptionally, information is included which is subject to copyright or there is a restriction on its use this will be indicated in the Scheme and an application for a licence to reproduce the material concerned should be made to the Information Access Officer who will consult the copyright holders concerned.
     

CHARGING

15. Information will be provided free of charge, except where:
    
    • there is a substantial administrative cost in providing it – where this is the case we will provide details
    • there is a cover charge indicated for a published document
    
     
16. No charge will be made for information carried on the web site. For those without Internet access, a single print-out as on the website will be available by post from the request contact point shown above.

COMPLAINTS

17. If you have a complaint about the operation of the Publication Scheme or how the Humberside Probation Trust Board has dealt with a request for information, you should write to the Information Access Officer at Humberside Probation Trust, Head Office, 21 Flemingate, Beverley, East Yorkshire, HU17 0NP.
    
    If you are unhappy with the outcome, or do not wish to discuss the matter with that Officer, then you may contact the Chief Executive Officer at Humberside Probation Trust, Head Office, 21 Flemingate, Beverley, East Yorkshire, HU17 0NP.

REVIEW

18. The Probation Trust Board will review the Publication Scheme annually and will monitor it regularly.

INFORMATION CLASSES

19. This Publication Scheme aims to make large amounts of local Probation information readily accessible to the public, on a continuous basis. The Board is committed to releasing more material in the future.
     
20. The Board will make available information under the following classes:

    Development and Implementation of Probation Policy

    Class: studies, research reports, statistical compilations by internal staff and external specialists that are relevant to current performance and the development of Policy proposals.

    Class: Inspectorate reports and responses, Ombudsman decisions, subject to data protection legislation.

    Class: explanatory background to local Policy proposals and decisions.

    Class: local guidance including hostels regimes/rules, schedules of locally delivered programmes and interventions.

    Class: public consultation documents, supporting documents and responses.

    Role, Function and Management of Probation Services Locally

    Class: annual reports, business plans, Board and Committee meeting agendas and minutes.

    Class: organisation charts, lists of services provided, with contact details.

    Class: personnel policies, local recruitment policy or initiatives, leaflets, careers packs.

    Class: explanatory material onthe Humberside ProbationTrust Board’s dealings with the public, including rules, procedures, internal guidance and administrative manuals.

    Information for the Public

    Class: FOI scheme

    Class: local complaints procedure

    Class: details of enforcement and compliance actions and rulings in cases that have been the subject of appeals.

    Class: victims support leaflets, local policy/practice statement.

    Procurement, Grants, Loans and Guarantees

    Class: procurement and supplier policies.

    Class: information on specific projects including bidding opportunities, decision criteria, contract performance standards, results of regular performance reviews.

    Class: schedule of contracts awarded

    Class: policies on the awarding of grants, loans and the provision of guarantees, details of grants and loans awarded, guarantees provided, details of reviews and outcomes.

    Keynote Speeches

    Class: speeches and presentations by local senior management.

    Press Notices/Media Campaigns

    Class: area press notices/briefings.

    Class: local media campaign documentation.

    Newsletters

    Class: locally produced newsletters and similar communication.